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Appointment Setting 101: Your First 10 Seconds

I’m Not Hitting My Appointment Setting Quota and Need Help. Here’s my current opener:

“Hi (PROSPECTS NAME) this is (MY NAME) with (MY COMPANY), thanks for taking my call. (PROSPECTS NAME), very quickly, we work with companies in your industry and provide targeted advertising, social media, email marketing, SEO, and affiliate marketing services and we would like to stop by and submit a customized proposal for your company. How does Thursday look?”

To create a winning opening value statement, you need to break down your objective for the call. In this case, you want to set an appointment in order to determine if there’s a winnable opportunity and close the sale / gain a new client. Got it.

What you are missing, however, is what needs to happen in order for the other party to be willing to investigate that possibility with you.

Your current opener not only misses the mark, but it also asks for too much too soon and that’s why you aren’t hitting your appointment setting quota.

So what needs to happen before a prospect is willing to meet with you?

They need to see what we all need to see when someone asks us for our time:


There’s nothing in it for them when you say:

“we provide targeted advertising, social media, email marketing, SEO, and affiliate marketing services”

Where is the incentive or possibility of a better outcome from what they are using/doing now in that statement? If you want them to meet with you (or your field rep) you are going to need to hit a hot button in your opener before requesting a meeting.

So what are the top three HOT BUTTONS that your targeted audience responds to? Why have previous prospects become clients?

  • Was it pricing?
  • Is it results? (or lack thereof from their existing vendor?)
  • Is it fear?

You have to know what the top reasons are why clients in the past have chosen you over the competition and then you can use that in your opening statement.


Instead of saying something like “we have very competitive pricing”, try something like:

Hi (PROSPECTS NAME) this is (YOUR NAME) with (YOUR COMPANY NAME). The reason for my call is I noticed some holes in your social media strategy that could possibly be fixed for a fraction of the cost most marketing companies are charging…”

This is just a small sample to get your wheels turning in how to better craft your opening value statement in order to get prospects more willing to want to meet with you.

If setting qualified appointments is the goal, you will need to have them see (or at least scratch the surface of) the possible WHAT’S IN IT FOR THEM picture first. Do that with the correct opener and watch your appointment calendar fill up.

– Michael Pedone

Michael Pedone teaches inside sales teams how to pick up the phone and close business. He is the CEO/FOUNDER of SalesBuzz.com – An online sales training company.